Not long ago, companies had to deal with plenty of paperwork and documents in the workplace. Employees had to wait for several days to get an appointment with the manager for project discussions. Likewise, business executives had to travel from one country to another only to sign a few papers. In simple words, communication across the organization wasn’t easy, but luckily, technology has helped businesses come a long way for Workplace Productivity.
Technological advancements are helping companies manage tasks smoothly without any hindrances or barriers. The managers can communicate with multiple employees simultaneously over emails. Similarly, they can leverage tech-savvy collaborative tools to have discussions with employees remotely. In addition to streamlining processes, tech integrations can significantly increase the overall productivity levels.
Besides, technology also facilitates data storage. The cloud servers store data online and allow employees to share information inside the organization, eliminating paperwork. Precisely, technology makes it possible for entrepreneurs to remain focused on their goals with no disruption by operational procedures. Therefore, every company should start integrating technology. In case you are unsure about this, have a look below.
Here we are highlight six ways to use technology to improve workplace productivity.
1. Automate Repetitive Tasks
Usually, employees find themselves buried under expense reports, tax calculations, and various administrative tasks. In the 21st century, technology can automate these mundane tasks, allowing employees to focus on critical business operations. Companies can leverage chatbots rather than making customer representatives answer the same queries again and again. The chatbots will respond to common customer queries such as shipping charges, product information, and delivery time.
For day-to-day work automation and IT solutions for your company, you will find different IT companies around your office. For instance, if your office is located in UK, you can opt for IT solution providers like Synergy UK to streamline operations. They can incorporate cloud backups, improve IT hardware, and provide multiple hosting services. Such practices can expedite business operations while optimizing productivity levels.
2. Integrate Communication Tools
In today’s fast-paced world, making time for in-person communication can be pretty challenging. Therefore, enterprises are introducing fast and reliable ways of virtual communication with the help of technology. The communication tools enable instant messaging, allowing employees to chat with each other. Additionally, the savvy applications also allow group chats, video messaging, and information sharing. Hence, entrepreneurs can conduct meetings with business partners and investors online.
Moreover, some of the high-tech communication tools have integrated artificial intelligence. The AI-enabled servers identify and gather critical information from group chats. As a result, managers can keep a close eye on productivity levels and employee’s progress.
3. Leverage CRM Software
In today’s crowded marketplace, technology is helping brands maintain a healthy relationship with customers. The customer relationship management (CRM) software allows companies to be more attentive to their clients’ needs, offering a top-notch experience. It is making personalization effortless so that customers can resonate with the brand. It also allows managers to segment customers based on interests, demographics, and life stage.
Moreover, CRM software can restructure the sales process by analyzing past purchases and current search history. For instance, if a customer bought a smartphone last month, it would recommend representatives suggest phone covers or headsets. Best of all, it stores customers’ data in one place and integrates all processes into a single software system. In addition to increasing productivity on the sales floor, it makes workers feel far more efficient at their jobs.
4. Enable Remote Working
The new tech evolutions such as co-working spaces and teleconferencing tools have reshaped the modern workplace. Similarly, the internet-based cloud technology models offer instant access to data and business information. With rising interconnectivity, why not enable remote working? According to the research by Stanford, working from home increased productivity by 13%. Hence, instead of tying workers at one location, allow the employees to work from anywhere.
You can coordinate with employees through project management and communication tools. Likewise, you can also host online meetings through video conferencing applications. It gives employees the flexibility to work from the comfort of home at their convenience, increasing productivity.
5. Stay Organized with Task Management Software
Unsurprisingly, handling multiple projects at a time can be pretty chaotic and messy. At times, the employees are running behind the deadline, while sometimes, managers lose track of progress. The task management software has all projects and documents in sync, improving the overall team’s performance. The employees won’t delay submissions because one of their colleagues didn’t send the file on time. Likewise, there won’t be any excuses for the laptop malfunctioning since all documents will be on cloud servers. If you are still skeptical about this, below are some of the benefits of this software.
- Improves Planning & Scheduling: With a project management tool, the managers can create a consistent management platform. They can assign tasks to every employee, set up deadlines, and review progress on the software.
- Enhances Productivity: As all essential details are in one place, managers can make more informed decisions and improve productivity.
- Effective Task Delegation: Often, managers find it arduous to assign tasks fairly, but with project management tools, they can delegate tasks to available employees. The software will also send automatic reminders before the deadline, updating managers on the progress.
6. Simplify the Recruitment Process
Recruiting talent has always been super challenging. The human resource managers have to skim through thousands of applications for a single job opening. At the same time, they have to conduct tests and shortlist candidates for interviews. Doesn’t the process look unproductive and time-consuming? Well, technology can help in automating the entire recruitment process. You can create a persona of the ideal candidate. AI-enabled servers will shortlist candidates who fit into that persona.
After the manager approves shortlisted candidates, the AI-enabled servers will send assessments to candidates and shortlist them for an interview. Thus, the HR manager will only have to conduct interviews for recruitment, reducing the workload from their end. This virtual recruitment will expedite the entire process, increasing productivity.
Technological innovations have transformed Workplace Productivity from every aspect. From eliminating paperwork to automating core business operations, technology is upscaling business operations. Business owners have to keep pace with evolving trends and improve workplace productivity. Alongside automation, you can integrate data storage solutions, improve communication, and promote collaboration to ensure optimal profitability and productivity.