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All You Need to Know About User Management in WordPress

As your website grows bigger, one of the key factors that will drive the growth and impact of your web presence is how you manage the multiple people collaborating on the project. WordPress has one of the most complete user management feature sets and learning how to use it to deliver more, higher quality content on your website will be crucial to your long-term success. This article will teach you all you need to know to make use of this extensive WordPress feature to ensure your endeavours online are more successful.

User Management is One of WordPress’s Strongest Features

The first thing you need to know is just how important and versatile are the user management features of WordPress. These features are arguably up there with theme and plugin support in terms of importance. Almost every single large WordPress website relies on these features to organize their team and churn out content:

  • Allows you to collaborate with people on multiple different levels: these WordPress features allow you to collaborate on multiple levels from content creation, moderation, review, bug fixing, and much more. These different levels of separation facilitated by the different roles and permissions WordPress give you help create an environment that promotes teamwork.
  • Help you separate the content and technical side of your website: as your website gets larger, the people responsible for content are different from the group responsible for website maintenance and other technical issues. User management enables a clean separation of concerns.
  • Security: these features make WordPress extremely secure as you collaborate with more people. No user, unless otherwise explicitly designated, can access user data, change landing pages, etc. This makes it easy to sign up new collaborators without compromising your site’s security in the slightest.
  • Facilitates high-quality content creation: you can easily assign different team members to different tasks in the content creation pipeline. This encourages a more structured approach to content creation that pays off in the long run.

Pay Attention to the Roles and Permissions – The Primary Way You Can Manage Users in WordPress

Now that you fully realize the usefulness of these features, it is important to learn how to control and use them on your project: the two basic concepts that will help you in this endeavour are roles and permissions:

  • Permissions: as the name suggests, a permission is a task a certain user is permitted to do. There are many permissions you can bestow or take away: from only creating drafts, to publishing blog posts only, editing landing pages, and much more. When working with a new person, you should think about the permissions they’ll need to do their job properly.
  • Roles: does a certain group of users all require the same permissions? Instead of specifying it manually for each user, you can easily create a role for this group. A role has a predefined set of permissions and settings. This makes managing a larger team much easier.

You Can Extend WordPress’s User Management Features

Although WordPress’s out-of-the-box features are highly impressive, it doesn’t fulfill every need, especially for innovative webmasters. Thankfully, however, there are many ways you can extend the features and capabilities of the built-in features:

  • Using plugins: many plugins can be used to extend WordPress’s user management features: including the ability to block certain accounts, preventing concurrent logins, and much more. If a feature is lacking natively, the first thing you should do is look at the plugin marketplace.
  • Hiring agency: if the plugin marketplace doesn’t have what you’re looking for, the next step is to contact an agency to design a solution specifically for you. For example, an agency like Acclaim not only offers the best PSD to woo conversion services, but they can also help you design a solution tailored to your needs.


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